How To Build A Resource Plan For Your 2023 Projects

A resource plan is a tool used to help identify, manage, and allocate resources for projects scheduled for a specific period.

Organizations and businesses often use resource plans to ensure they have the people and resources needed to achieve their goals.

To be successful in any business venture, it is important to have a solid plan in place. You should note that the biggest project management obstacle is the lack of a resource plan. This is especially true when it comes to long-term projects requiring significant resources. So how do you create a resource plan for your 2023 projects? 

Here is a guide to doing it: 

  • Determine Resources Needed For Each Task

Your project will likely have several different tasks that need to be completed, each with its own allocated resources. This may include things like labor, materials, and equipment. Breaking down your project into smaller tasks and assigning each of them some resources will help you know what you need to purchase to complete them. 

For example, when you’re running a construction project, you first need to know how much money, labor, cement, and pieces of equipment are needed to construct the foundation. After you’re done with the foundation, you’ll plan for what resources will be needed for the wall, and also roofing. This will ensure you aren’t short of resources and must go back and make additional purchases later.

  • Identify Available Resources

Once you know what resources you need for each task, the next step is to identify which ones are available. This can be done by researching your company’s resource pool or consulting with other departments that may have some of the needed resources in their inventory. If your company lacks them, you may need to look outside the organization for other suppliers. 

By identifying which resources are available and which ones will need to be purchased or rented, you can ensure that your project will run smoothly from the beginning. This will help reduce delays due to a lack of resources and potential cost overruns because of the materials that need to be ordered or rented in the future. 

  • Create a Timeline For Task Completion

Creating a timeline for task completion is key to ensuring that resources such as labor are well utilized. By having a timeline for each task, you can ensure that employees are working on the right tasks at the right time and have enough time to complete them. This may involve determining how long different tasks are expected to take and determining any dependencies between tasks. For example, you may need to complete task A before starting task B, which will impact your timeline for both tasks. 

A clear timeline will help keep your project on track while minimizing the waste of labor, materials, and other resources in high demand. It will also ensure that your resources are used effectively during the project.

  • Use Previous Projects To Determine Your Budget

Getting the right budget for your projects is very challenging. It’s not uncommon for projects to stall because of a lack of funds or a budget too small to complete the project as planned. 

One way to get an idea of your budget is by looking at past projects. How much did they cost? How many resources were needed, and how long did it take to complete the project? These can all help you determine a realistic budget for your upcoming project.

A great tip when creating a budget for your projects is to ensure you make an extra budget for any potential cost overruns or unexpected expenses. This will cater to factors such as inflation, emergencies, and other unforeseen events while ensuring your project is fully funded.

  • Leave Room For Adjustments

It’s important to remember that things are likely to change as you move forward with your project. New tasks may be added, or some tasks may be completed more quickly than expected. 

Leaving room for adjustments in your resource plan will ensure you can make changes as needed without overcommitting resources or running out of them halfway through the project. 

To do this, you may want to create a buffer in your timeline or resource budget that can be used to account for these changes. This will ensure that your project is always moving forward. It also ensures resources are not wasted on tasks that have been completed faster than expected or put on hold due to a lack of funding. 


A resource plan is a crucial part of any project, as it helps ensure that you have the necessary resources to complete your project successfully. Identify the resources you’ll need, create a budget, and review your plan to make adjustments to accommodate any changes. With this, you’ll be able to have an effective resource plan.



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