Every business wants to optimise its operations and get rid of laborious tasks. Installing and maintaining a fleet of printers is one of such laborious tasks where organisations look for additional help. The complexity and the cost of managing printers are high. The bigger the company, the higher the level of hassle. Thankfully managed print services are there to help. Print providers offer managed print services to manage all your printing devices, including scanners, copiers, and faxes. And they help an organisation to improve their efficiency, security, productivity by monitoring paper usage and by replacing the organisation’s printing needs with digital alternatives. Therefore, managed print services also reduce the use of paper. There are few more benefits of using an MPS.
Here Are Top Five Benefits Of Using A Managed Print Service
1. Saving Time And Improving Efficiency
To manage all your organisation’s printing needs, you need to employ manpower who take care of your printer-related tasks. Needless to say, the process of copying, printing, and scanning documents are really frustrating. Additionally, if you have old hardware or poorly configured software, the pain aggravates. A managed print service can omit the need for a human as it can handle all the print-related tasks. Through a managed print service, the company can also keep track of their print usage, cost per page, and wastage.
2. Reducing Cost
Saving the cost of operation can directly impact a company’s bottom line. Shifting to a managed print service can impact several areas of an organisation. The company can reduce the maintenance costs of individual devices. Managed print services are basically cloud-based systems that connect all devices to one monitoring system. Plus, managed print services can monitor the systems and the consumption of the organisation. It helps to reduce the cost of stockpiling and unused inventory alongside getting discounts on bulk buy. A thorough audit by the managed print service also helps an organisation identify the ways to consolidate the hardware. Evidently, cost-saving is associated with MPS.
3. Improving Output
There might be a varying need for printing at different departments of an organisation. A managed print service thoroughly audits the current requirement of an organisation and the future needs as well. Based on the reports, the managed print service recommends tailored programs for all those departments. Additionally, a managed print service also upgrades all your hardware from time to time to give you access to cutting-edge technology. Managed print services help an organisation speed up its workflow and improve productivity.
4. Reducing Environmental Footprints
We always notice a massive amount of wastage in an organisation in terms of paper, print consumables, and electricity. And to become responsible citizens, we should try reducing our environmental footprints. A managed print service identifies and tracks your print usage along with the wastage. That way, you can be in a better position to reduce your paper saving effort, and you can proudly display your reduced environmental footprint in your corporate social responsibility report.
5. Improving Information Security
Information security is an essential factor for any organisation. And mostly all organisations want to have solutions to enhance their print security. A secure printing service reduces the risk of intellectual property theft. It also involves document management facilities and also reduces the risk of information retrieval by hackers. Managed print service mitigates those threats as it can identify all the IP security risks an organisation might face. An MPS also offers a tailored security plan to an organisation to minimise the theft of documents.